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Tactics To Work Smarter Not Harder That Will In Effect Transform The Rest Of Your Life
Aim for effectiveness, not neatness. Neatness as an end by itself can even be dangerous: Putting things away in order to clear off your desk can cause you to lose or forget about them. This one tip will automatically allow you to work smarter not harder.
Clutter is seldom caused by inadequate space or time. The culprit is usually indecision. So be selective about what you carry into your office and home. If you know what you value and what your ultimate goal are, being selective is not hard.
Have a place for everything. Open your mail in the same place everyday so it doesn't get strewn all over. Put unpaid bills together, separate from paid bills. Keep all office supplies collectively to prevent duplicate purchases.
You should not use your entire desk surface as a giant In-box. Instead, determine your next action on every piece of paper and file accordingly. Tasks to be completed soon (phone calls to make, questions you should ask business partners) and current projects go into your "Action Files," which should not be combined with Reference Files. Action Files must be kept close at hand.
That maxim, "Handle each piece of paper only once," is too extreme to be practical. But it contains a grain of truth. Do try to take the next action that's needed every time you handle a piece of paper. What about that seminar advertisement you left on your desk, as a reminder to decide whether to sign up - you know, that paper you've shuffled 15 times today already? Either call right now to get the information you require, or make a note in your appointment book to call later. Then you are that much closer to being done with it.
Don't save paper that you're not willing to spend your time filing. If you don't file it properly, you either will forget you have it, or you won't have the ability to find it if you need it. It does you no good, and the result is not different from if you'd thrown it out from the start. If you are set up to scan information into your computer, be selective. If you cannot imagine a particular situation when you'd need to refer to the information again, don't scan it. Most of us save a great deal of paper we'll never use again.
Often we are own enemies, interrupting ourselves by hopping from one half-finished task to another. Stop doing "the desktop shuffle" - shifting papers pointlessly around on your desk. Every time you handle an item, take an action towards finishing it so you will work smarter not harder.
Learn to say "No." You could live to be a hundred and still not have time to do whatever you want-that's the curse and gift of being intelligent and having high expectations of your own self. The good news is you may choose what to focus on. You have far more freedom than you may notice. Aside from obligations like caring for vulnerable family members and paying taxes, very little of what you "have" to do is morally or legally compulsory. Review everything in your life and ask, "What's the worst that can take place if I stopped doing this?" Saying "No" often is the only way you can "Yes" to what you really value.
Stay away from stuff. The more stuff you have, the more you must find a place to put, and the more you'll have to clean, repair, and eventually change. Stop buying things you don't actually need just because they're on discount. That alone will help you to work smarter not harder. You can get more stuff, and you can always get more money. But you can never get more time.
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